Human Resources Administrator

Job Title

Human Resources Administrator

Job Description

Summary:
The HR Administrator will assist with the day-to-day administration and oversight of the bank’s benefit programs and scheduling/coordinating new hire orientation and training & development functions. The HR Administrator helps organize, coordinate and carry out all HR department projects and processes for the bank. They work directly with and assist the Chief Human Resources Officer to fulfill a variety of HR tasks. HR Administrator will track and maintain all employee data therefore, strong computer and clerical skills are a must.

Responsibilities:
Administrator Function
1. Responsible for day-to-day administration for the Human Resources team including but not limited to processing/updating data into the human resource system database.
2. Maintain confidential associate human resources files and processes Human Resource-related documents in a timely manner.
3. Coordinate the onboarding process including preparation of new hire materials, scheduling orientation, travel arrangements and assisting with orientation presentations.
4. Verify that all forms are completed and all actions taken or requested are consistent with the Bank’s policies and procedures.
5. Assist with new hires, terminations and other human resource matters as needed.
6. Assist with employee and customer accident reports.
7. Adherence to and support of all compliance and BSA/AML rules and regulations related to this job function.
8. Performs other duties that may be assigned by Management.

Benefits Function
1. The day-to-day management of the banks’ benefit programs.
2. Ensure accurate, timely processing of benefit plan enrollments, eligibility-related notifications, invoice reconciliation and remittance, and qualifying life event changes ensuring data integrity.

Training Function
1. Manage and set up employees, online courses, reports, and past due notices.
2. Work closely with Management, Compliance, and Executive team to update courses as they are needed to educate bank employees on key financial and operational issues.
3. Maintains records of employees who attend meetings and seminars for education reimbursements and records employees’ course grades.
4. Utilizes an effective tracking system to coordinate training opportunities.
5. Manage and facilitate focus groups to determine employee training needs.
6. Ability to produce an effective summary of focus group data to Management and Executive team.

Education and Experience:
1. Bachelor’s degree or four to five years banking experience and/or training; or equivalent combination of education and experience.
2. Three to five years of experience in a Human Resources environment a must.
3. Ability to maintain confidentiality.
4. Good working knowledge and familiarity with HR concepts, practices, procedures and basic employment laws required.
5. Must exhibit a high degree of professionalism.
6. Experience with benefit program administration including leave of absence, insurance and health.
7. Must have excellent communication, written, interpersonal skills and superior organizational skills.
8. Must have proficiency in Microsoft Office suite (Windows, MS Word, Excel, and PowerPoint) and other computer programs and software normally used by Human Resources.
9. Ability to organize and prioritize work without direction from supervisor.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use of hands and fingers to feel or handle equipment and files; reach with hands and arms; and talk and hear. The employee is occasionally required to climb or balance and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.



Basic Qualifications

1. Bachelor’s degree or four to five years banking experience and/or training; or equivalent combination of education and experience.
2. Three to five years of experience in a Human Resources environment a must.
3. Good working knowledge and familiarity with HR concepts, practices, procedures and basic employment laws required.
4. Experience with benefit program administration including leave of absence, insurance and health.